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    Executive Assistant – Corporate HQ

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    • Based in the Corporate HQ of this global organisation. There are c.30 in the London office (the senior leadership are based in London).
    • The company provide technology/data centres for their clients to house their IT infrastructure.
    • The offices are based across Europe and Asia Pacific.
    • A very established and highly successful organisation.
    • The CEO is incredibly busy and works at enormous pace.
    • There are two other EAs in the London office, but this role provides sole support to the CEO.

    Job Description

    • Highly complex diary management across multiple time zones (the CEO spends a lot of time in China and on global trips)
    • In-box management – this requires a strong sense of commercial acumen to keep abreast of the CEO’s priorities and ever changing diary commitments.
    • Preparation of highly complex documents/presentations/packs for the CEO (advanced MS office skills are essential). This includes printing/binding as required.
    • Contact/CRM management – keeping abreast of key contacts and developing good relationships with the key stakeholders.
    • Logistics – this will vary from booking cars to get the CEO to/from the office to highly complex global business trips.

    The Successful Applicant

    • Resilient, driven and able to work under pressure and at pace.
    • Advanced MS office skills are essential to produce the documentation/packs for the CEO.
    • Fluency in Cantonese/Mandarin would be advantageous, but not essential.
    • A strong track record of working as a Business Assistant/EA with a commercial focus/ability to “join the dots” when managing the in-box and diary.
    • Flexible – both in terms of time/ability to commit and take ownership and also in moving within a fast paced environment/coping well with change.

    What’s on Offer

    • A role with a high level of autonomy.
    • Competitive salary and package
    • The opportunity to use your advanced skills to prepare highly complex presentations


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    Stuart O'Brien

    All stories by: Stuart O'Brien