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      Executive Personal Assistant – Ex-Armed Forces

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      An ex-military self-starter with a strong work ethic is needed to take on the role of Executive Personal Assistant to assist a private family office, based in Mayfair. Reporting to the Chief of Staff, the successful candidate will look after and manage the lives of a busy High Net Worth private family, with homes in the UK and Europe. As ExecutivePersonal Assistant, you will work closely with both the principal and his wife, assisting her specifically in the management of daily tasks across a range of topics, including charitable and political causes.

      We have been specifically asked to identify some suitable ex-military candidates for this role. Suitable backgrounds might include (but are not limited to) Officers with recent ADC / AMA experience or Senior NCOs / Warrant Officers / Late Entry Officers with experience of administering the lives of busy senior Commanders, either in HQ or domestic circumstances.

      Key Responsibilities

      • Demonstrate strong oral and written communication skills across all tasks for the family.
      • Assist the wife of the principal with the daily management of her ongoing tasks, decisions and diary; there is a level of mentorship within the role which will require the successful candidate to have a personal touch coupled with tact and a steady persona.
      • Anticipate and understanding the needs of the family.
      • Assist the Chief of Staff with the forward planning of all family activities, including management of the family’s diary.
      • Book and log all family flights and accurately maintain the family’s travel records.
      • Coordinate accurately with the private staff to ensure the needs of the family are consistently met at the expected standard.
      • Understand the need for teamwork and promote this within the private office to others.
      • Undertake associated administration, for example, booking travel and ownership of the shared office calendar.
      • Undertake or assist with various private office projects in line with the needs of the family.
      • Manage ad hoc tasks / requests as they arrive.
      • Some out of hours working is expected, generally to ensure smooth preparation of social events. Weekends are rarely involved.
      • Travel will be required within the UK and Europe for visits or onsite meetings with the family.
      • Candidates must be willing to travel on a regular basis, (3 – 4 times per month) for periods of up to 48 hours.

      Key Requirements


      • Total discretion, confidentiality and integrity at all times
      • Exceptional attention to detail
      • Excellent communication and interpersonal skills
      • Excellent levels of literacy and numeracy
      • Excellent organisational skills and have a proven ability to manage upwards
      • Strong work ethic and a track record of a team player
      • High levels of resourcefulness and use of own initiative when solving problems
      • Ability to work under pressure calmly and to manage conflicting priorities
      • Organised, pre-emptive and flexible
      • Consistently display a positive and professional attitude and a willingness to get involved
      • Thorough understanding of office administration and strong computer / MS Office skills
      • Self -starter who is able to anticipate and to work without close supervision


      • Experience of working in a small team, preferably with previous private office experience or military equivalent
      • Qualification level: Bachelor’s degree or equivalent desirable but not essential

      Please apply with CV in Word and short covering letter explaining your fit to the role and earliest availability; deadline 14 June 2019. Early application may be advantageous.


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      Katy Phillips


      All stories by: Katy Phillips