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Preparing for ETIAS: A guide for business travellers to Europe

preparing for ETIAS

Laura Busby, Commercial Director at the Good Travel Management, explains what the introduction of the new screening process by the European Travel Information and Authorisation System (ETIAS) will mean for travellers and companies arranging business trips to Europe, and how to prepare for it now. 

Travellers will encounter a new €7 fee next year as part of the ETIAS, expected to be implemented in November 2024 and will apply to foreign visitors aged 18 to 70. To enter the Schengen Zone, travellers from visa-exempt countries will need to obtain ETIAS authorisation through an official website. Nationals of the ETIAS requiring countries are exempt.

The Schengen zone is a separate part of the EU where internal border controls between the 27 participating countries have been lifted. Ireland is excluded.

Preparing for ETIAS – the electronic travel authorisation system

The primary goal of ETIAS is to enhance security by identifying potential risks while facilitating legitimate travel within the region. As a result, professionals travelling on business will also be affected.

Fortunately, for most travellers, the application for ETIAS authorisation will be swiftly approved, with the European Commission estimating that about 95 per cent will be approved within minutes. However, in some cases, it may take longer, even up to 30 days for approval. The obtained authorisation will be required for entry into all countries in the Schengen area, and it will remain valid for three years or until the expiration of the traveller’s travel document.

During border checks, the ETIAS authorisation will be verified along with other travel documents, like passports. Travellers from visa-exempt countries will need to complete an online application, provide personal information, and undergo security checks to obtain their ETIAS authorisation.

Be prepared to ensure a smooth and hassle-free business travel experience within the Schengen Zone under the new ETIAS.

Companies and travellers should consider the following steps:


Stay informed about the specific ETIAS requirements, know what information is needed, the fee structure, and any additional documents that may be requested.


Travel requirements may evolve over time, so keep up to date with any changes to the ETIAS regulations. This will help you adapt your travel plans and prevent any unwanted surprises.


Communicate the ETIAS requirements to all travelling staff members. Provide them with clear guidance on how to apply for the authorisation and support them in navigating the process. Ensuring compliance with the new regulations will prevent any last-minute complications during travel.


Allocate sufficient time for the application process and consider potential processing delays. If managing travel arrangements becomes overwhelming, outsourcing to a Travel Management Company can be a wise choice as they have a team of travel experts dedicated to booking and managing your business travel experience.

See more at goodtravel management.

You’ll find more information on ETIAS here.


You might also find our article on another 5 changes that are impacting business travel an interesting read.