This Stress Awareness Month, Gareth Hoyle โ remote work expert and founder of fully-remote marketing agency, Marketing Signals โ shares six of his first-hand stress-busting tips for creating a positive place to work whilst shifting to a fully remote business model.
Remote working is one of COVID-19โs biggest legacies. According to government data, only one in 20 (5%) of the UK workforce worked from home in 2019. Fast forward to September 2022 and these numbers have more than doubled, with one in eight (13%) people now working exclusively from home.
But while many UK organisations report benefits such as increased productivity and a better work-life balance, the rushed transition to remote work hasnโt come without its challenges. According to a recent survey of remote workers from Statista:
- 25% are unable to unplug
- 21% have difficulty focusing
- 21% donโt feel motivated
- 20% now work longer hours
- 15% worry about career advancement & growth
So what can employers do to help their remote employees adapt to working from home?
These six stress busting tips have been tried and tested:
1. Maintain frequent communication
In an office environment, teams naturally collaborate and update each other on the status of their projects. If you donโt try to replicate this within a remote team, you could end up with unmotivated, ill-informed and disconnected employees, contributing to workplace stress.
Be purposeful with your communication. Organise frequent, but short, video meetings to keep everyone in the loop and provide a platform for them to ask for help or feedback if they need it. Encourage non-work conversations in these meetings, too. This will help your team connect and get to know each other, which can help to build trust and ease feelings of isolation.
2. Prioritise task management
Constantly feeling the need to ask โwhatโs next?โ or not knowing whatโs expected of them, and when, could cause unnecessary stress amongst your team. Thatโs why tasks, responsibilities and deadlines should always be crystal clear.
While regular team calls can help, investing in task/project management software is the best way to promote a seamless workflow. It provides a central location for your team to see their delegated tasks, understand what deadlines are coming up in a given day, week or month and gauge the status of each project without having to step on other peopleโs toes.
With 21% of remote workers feeling unmotivated, itโs also a great way to ramp up productivity. Seeing a list of tasks and physically being able to tick them off releases dopamine, a neurotransmitter that generates feelings of accomplishment and happiness.
3. Establish an open-door policy
One of the downsides of remote working is that itโs easier for team members to hide the fact theyโre stressed, overworked or struggling with personal matters.
For this reason, itโs extra important that your employees feel comfortable enough to reach out if they need support. Encourage an open door policy where managers regularly ask for honest feedback and employees are actively encouraged to discuss any problems, without fear of repercussion.
Find the time to schedule regular video 1-2-1s with each team member. This will help you to gauge how theyโre doing both personally and professionally, whilst providing them with a natural opportunity to voice any concerns.
4. Judge on output, not attendance
Research shows that 39% of bosses believe their team doesnโt work as hard or as effectively as they would in an office setting. Typically, this is because theyโre unable to see how long each employee is physically sitting at their desk.
But constantly looming over your employees, setting strict working hours and tracking their every move is a surefire way to cause stress and burnout amongst your team. Instead, consider measuring their success on output, not attendance. Does it really matter when, where or even how your staff does their work, so long as they deliver the results you need?
At Marketing Signals, giving employees the freedom to decide where and when they work best has led to increased productivity, as well as improved staff wellbeing, work-life balance and retention.
5. Set clear boundaries
With computers and other devices within instant reach, remote employees often feel the need to be available 24/7. This is a key contributor to the fact that 25% of remote workers feel unable to unplug, while 20% work longer hours since going remote.
But never switching off from work is guaranteed to increase stress levels and, ultimately, lead to burnout. If you need to contact one of your employees outside of their core working hours, make it clear that they only need to reply at a time thatโs suitable for them. Personally, Iโve added a permanent note on my email signature to make it clear that I donโt expect an instant response.
You can also promote a better work/life balance by encouraging your staff to take regular breaks throughout the day to eat, stretch, rest and exercise. This is a great way to manage and reduce stress throughout the working day.
Itโs also helpful to assist your team in creating an effective home office set-up. Having a specific working room or area that they can physically walk away from, rather than working from the sofa, will help them to establish a firm boundary between work and their personal life.
6. Lead by example
You might have told your employees they should take breaks and truly switch off from work outside of their hours, but what will truly set the tone is leading by example.
Ensure those at the top of your company are modelling a healthy work-life balance. If your employees see that leaders are taking breaks, using their annual leave entitlement and truly switching off after work, theyโll feel more comfortable doing the same.
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