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Agiito announces live meetings availability solution for bookers


Agiito are pleased to confirm, as one of the first in the industry, that they now offer a live meeting availability solution for their customers when they are booking meetings and events.

The live meetings availability function will enable bookers to log on to their proprietary technology, Meetingspro, to view rates and venue availability in real-time and submit their enquiry – ideal for simple meetings. The  technology will be piloted with one of Agiito’s customers during the following weeks.

Meetingspro, initially built in 2017 as a platform that enabled organisations to book and organise meetings and events efficiently, is being continually developed in line with our customer feedback. Built entirely in-house, this development work won Agiito’s Business Solutions Team the ‘Programme Achiever – Team’ award at the ITM Achievement Awards 2022.

Early results from live meetings availability are looking promising

Agiito continually work with their venue suppliers and have recently migrated many of their customers onto the technology platform, and within a matter of weeks, online bookings increased by 22%. As the dedicated Venue Finding team can now focus their expertise on completing more offline and complex bookings, customer service ratings have improved by 30%,  and overall productivity is up by 33%.

“We are continually evolving the tool to stay abreast of the latest trends, bookers are empowered to make their own choices, and we offer a fully bespoke online experience for simple meetings. More importantly, our Venue Find Operations teams can use their expertise to provide an offline, high-touch and dedicated service to our more complex bookings. So, it is no surprise our customer satisfaction scores are increasing!” said Caroline Medcalf, Director of Venue Find and Events.

There is even more in the pipeline

Working closely with Venue Directory on their content, Carl Law, Agiito’s Chief Technology Officer, is already planning the next release of Meetingspro to include instant book functionality. This feature will revolutionise the meetings and events industry, as users can view availability and then book meetings rooms end-to-end online in the same way travel has been booked for several years.

What do the customers say

Agiito has received great customer feedback using the tool, “I find Meetingspro very useful. It’s much quicker than the usual process and can get a venue booked a lot sooner”, and “I have found the tool to be easy to use and had quick response times.”

“At a time of intense pressure on the industry resources, we are proud to have developed a solution that gives our customers more visibility of venues, faster service and further control over their meeting spend. In addition, these efficiencies allow us to optimise our resources within Agiito, which will only improve as the technology continues to develop,” Caroline continued.


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