How to plan an event at a historic venue

Historic Royal Palaces’ business development manager, Milan Thakrar, gives some invaluable advice on planning an event at a historical venue, from adding unique themes to tips on preservation rules and access routes

For events with an unbeatable atmosphere and a one-of-a-kind setting, historic venues are the go-to choice and are also well versed in hosting events throughout the years. There are, however, several key elements for planners to consider when choosing a historic venue for an event.

Embrace the opportunity for tradition with a twist

You can transform a traditional space with projection mapping on the walls, contemporary floral arrangements and entertainment acts, quirky furniture, elaborate dessert stations and much more. The striking juxtaposition of vibrant props and AV against the traditional backdrop never fails to deliver something unexpected and awe-inspiring for guests as they enter the event space.

Be mindful of the preservation rules

Many of these spaces have existed for hundreds of years and contain irreplaceable artefacts that have survived through some truly incredible historical milestones. As such, events taking place in the vicinity have to avoid certain elements such as naked flames or glitter decoration, to ensure the building and its historical collections are maintained for everyone to enjoy.

“You can transform a traditional space with projection mapping on the walls, floral arrangements, quirky furniture and elaborate dessert stations.”

Consider access routes

Stone cobbles make for a spectacular entrance, but it’s important to be mindful of the difficulties these may pose for guests with mobility concerns. The majority of venues will offer disabled access, so make sure to notify the event teams to arrange this in advance.

Be aware of availability

Venues of historical interest are often open to the public to enjoy. You can make use of any preferred suppliers as they will know the venue inside out and be adept at transforming the spaces within a limited time frame for evening events. Some classical venues will also have additional spaces dedicated to daytime hire for conferences and meetings, so make sure to enquire in plenty of time.

Use the venue’s unique theming to your advantage

How often do you get the chance to host guests in Henry VIII’s beer cellar or under one of the most famous works from the golden age of painting? Make the most of the setting for your own event theming by accentuating the features of your surroundings and working closely with the experienced venue teams, who will no doubt have inspiring ideas up their sleeves to ensure the space comes alive for your event.