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How to run a glitch-free themed event

Event planning

When it comes to a themed event, less definitely isn’t more according to Emily Falconer, head of venue marketing and events at No.4 Hamilton Place. Here, she shares her thoughts on how you can help your guests ‘escape’ at your next bash.

More is more as far as themed events are concerned. I’ve always found the parties that have the biggest impact on their guests are the ones at which the theme runs through every element, from the entertainment, food and cocktails to the décor and music.

This all comes down to clever thinking, rather than blowing the budget. This should be something every organiser can achieve and it is often the little things that make all the difference.

“Adding a touch of theatre with live cooking or interactive entertainment is also a sure-fire way to make memories for your guests” Emily Falconer

At a Greatest Showman-themed party we held recently, our caterers served guests mini candy floss canapés – as well as tasting delicious, they really helped create the escapism the organiser was after, taking guests that one step closer towards feeling like they were actually at the circus.

Choosing the right venue, one which either complements your theme or gives you a blank canvas in which to work, is imperative to a successful themed party. For example, period features can go a long way to creating a sense of glamour and occasion to a space without any effort on your part.

If you’re going for a clean slate, I’d suggest ensuring the venue has a fabulous lighting system. It’s a great way to create atmosphere, so you don’t have to spend a fortune on decorations.

Adding a touch of theatre with live cooking or interactive entertainment is also a sure-fire way to create a buzz and help make memories for your guests.

My final piece of advice is that if you’ve any room in your budget, live music is the one thing to splash out on. Music is the essence of a party and there’s no substitute for a live band or ensemble.

A steel band for a tropical luau, a string quartet for an English garden party or a jazz band for a night of 1920s glamour and glitz – whatever theme you go for, there’ll be a brilliant live music choice that will be the icing on the cake.

Emily Falconer

Emily Falconer