MeetingSquared, a new app for anyone who organises or attends meetings has launched today, aiming to bring an end to the inefficient preparation, scheduling and management of meetings and providing an effective audit trail from meetings.
The new management tool has been brought to market by eShare, the company behind board meeting management portal BoardPacks. MeetingSquared is available through a collaboration with Microsoft and is accessed via Microsoft SharePoint and Microsoft Office 365. It comes with a host of features that will make the entire meeting process easier for the 1.2 billion Office users around the world, solving problems at all three stages of a meeting – before, during and after.
“Meetings are an elephant in the room within business – many of them are inefficient, take too long to prepare for and don’t run smoothly when they are under way,” says Alister Esam, CEO of eShare.
The new meeting management tool includes a Microsoft Outlook integration, which allows users to book meetings in participants’ Outlook agenda and allows seamless integration with Outlook. MeetingSquared means the organiser can check that everyone has space in their diary to the meeting and create a simple agenda that all participants can access.
Each attendee can access all relevant supporting documentation for the meeting, bringing an end to bringing reams of paper. When a meeting is taking place, all participants can have the required information to hand on any phone or tablet and can annotate and share with other attendees as they see fit.
MeetingSquared is also a tool that could be critical when it comes to governance and compliance, allowing the organiser to keep a record of all meetings. A copy of the agenda is stored, along with all supporting documents and a record of any actions, notes and minutes taken during the meeting.
MeetingSquared features allow a meeting organiser to:
• Create boards and committees
• Create meetings
• Build agendas
• Invite attendees
• Upload documents to the agenda
• Record decisions made during the meeting
• Use Outlook to add agenda items and people to the meeting.